Creating a Newsletter
Once you have logged in, click on ‘Create Newsletter’ on the user menu.
You should now see the following page.
Put the subject of the Newsletter in the Subject box – this is like the ‘Subject box’ in a normal email. Ignore the ‘Alias box’.
Make sure that ‘Published’, ‘Visible’ and ‘Send HTML Version’ are all set to ‘Yes’.
Ensure that the ‘List’ tab is selected and then click the group(s) you want to send the newsletter to. To send to all members set Newsletter to Yes. Note: The ‘Test Group’ sends the newsletter to Paul Blackburn, Chris Chilton and Liz Perry only.
Click on the ‘Attachments’ tab to add an attachment (e.g. a pdf file).
Ignore the ‘Metadata’ tab.
Write the newsletter in the ‘HTML Version’ box (you’ll find that it is mirrored in the Text box below). Thus, there are two versions of the newsletter one HTML and one Text – this is to ensure that older email systems, which only use text, get a readable version of the newsletter.
Note: this editor doesn’t have a spell checker so it might be better to write the newsletter in Word and then cut and paste it into this box.
Once you are happy with the newsletter go to the top of the page and click ‘Save’, you should then get this screen:
Select the newsletter you want to send - tick the box on the left beside it.
You then get the option to send yourself a test copy of the email
Click ‘Send a Test’ to send the newsletter to yourself or, if you are happy with it, click ‘Send’ (see top right of menu).
You can also check your email is not regarded as spam by clicking ‘Spam test’ but this is not necessary.
If you want to send the newsletter out later then click ‘Schedule’ and set a date for it to be sent.